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Model Statement of Particulars (Contract of Employment)

This model statement of particulars may be used to format a contract of employment for council staff.

Tue, 07 Jan 2020

Planning Register

This planning register may be used by local council clerks to record planning applications received, comments made and dates along with details of the decision notice from the planning authority (in addition to recording planning applications received/council comments in council minutes)

Tue, 07 Jan 2020

Tags: Planning

Suggested Committee Terms of Reference

This suggested committee terms of reference, guides local councils as to what should be included in a terms of reference document for council committees.

Tue, 07 Jan 2020

Members Attendance Log

An example of a members attendance log to assist the clerk to record councillors attendance at meetings.

Tue, 07 Jan 2020

Example Scheme for Members Allowances

This is an example scheme for members allowances provided by a member council to give local councils an example of what to include in a scheme for the payment of member allowances.

Tue, 07 Jan 2020

Members Dispensation Log

An example members dispensation log for the clerk to keep a record of members dispensations.

Tue, 07 Jan 2020

Application for Dispensation Form

An application for dispensation form to be used by councillors requesting a dispensation from declaring an interest in an item on the council agenda.

Tue, 07 Jan 2020

Members Interests log

A members interests log for the clerk to maintain to record the interests declared by councillors at council meetings (in addition to being recorded in the meeting minutes).

Tue, 07 Jan 2020

NALC Model Financial Regulations updated July 2019

NALC Model Financial Regulations updated July 2019 for local councils to tailor to suit size of council and to agree with the councils other financial policies and standing orders.

Tue, 07 Jan 2020

Model Standing Orders revised July 2018

NALC Model Standing Orders July 2018, for local councils to tailor to suit the council. All standing orders in bold are mandatory. Figures in brackets should be amended to suit the size of the council and to agree with the councils financial regulations.

Tue, 07 Jan 2020

Data Protection Polices

All the data protection policies in one pdf document for local councils reference. Includes privacy notices, security incident policy and ICO model publication scheme. Note word versions of these documents are on the YLCA website for local councils to tailor.

Tue, 07 Jan 2020

Security Incident Log

An example security incident log to assist local councils when recording a breach in data protection.

Tue, 07 Jan 2020

ICO Model Publication Scheme

A model publication scheme for local councils to tailor and upload to the council's website.

Tue, 07 Jan 2020

GDPR Privacy Notice for Employees and Councillors

A privacy notice for local councils to tailor and issue to all employees and councillors.

Tue, 07 Jan 2020

GDPR General Privacy Notice

A General Privacy Notice for local councils to tailor and upload to the council's website for the information of the general public.

Tue, 07 Jan 2020

Records Management Policy Template

A records management policy template for local councils to fill in and tailor to suit. It includes a document retention periods schedule.

Tue, 07 Jan 2020

Example GDPR Information Audit

An example GDPR information audit to assist local councils that are producing an information audit.

Tue, 07 Jan 2020

Example Security Incident Policy

An example security incident policy for local councils to assist a local council to develop its own security incident policy.

Tue, 07 Jan 2020

Tags: Policy

YLCA Advice Note 28 : Bullying and Harassment of Council Employees revised November 2019

This Advice Note explains the behaviours that can be described as bullying or harassment, what a local council as an employer can do to prevent these behaviours and how councillors should be expected to behave towards council staff. It is best practice for local councils to adopt a bullying and harassment policy to protect its employees.

Tue, 07 Jan 2020

YLCA Advice Note 27 : Co-option Following a Casual Vacancy revised January 2019

This Advice Note explains the process to follow when a casual vacancy occurs (a vacancy which occurs part way through a councillors four year term of office) on a local council. It includes guidance on by-elections and the co-option process and notifying the elections office of the principal authority.

Tue, 07 Jan 2020

YLCA Advice Note 26 Transparency Code for Smaller Councils revised June 2019

This Advice Note explains the requirements of the transparency code for smaller councils ( all local councils with a turnover not exceeding £25,000). It gives links to the legislation and includes a list of the information which is required to be published on a publicly accessible website.

Tue, 07 Jan 2020

YLCA Advice Note 25 : Elections 2020 revised February 2020

This Advice Note gives guidance to local councils on the elections process including a councillors term of office, insufficiency of candidates, the return of election expenses, declaration of acceptance of office, date of annual meeting, election of chairman/vice-chairman, the co-option process and what to include in an induction pack for new councillors.

Tue, 07 Jan 2020

YLCA Advice Note 22 Annex : Template Recording Policy

This Annex relates to YLCA Advice Note 22 and is a template recording policy.

Tue, 07 Jan 2020

YLCA Advice Note 22 : The Recording of Meetings and Officer Decisions revised June 2019

This Advice Note explains that under The Openness of Local Government Bodies Regulations 2014, anyone can record a council meeting. It also covers the requirement for the recording of decisions made by officers using delegated powers. There is a separate Annex to this advice note which is a template recording policy document for local councils.

Tue, 07 Jan 2020

YLCA Advice Note 21 : Travellers Briefing Note revised September 2014

This Advice note sets out the legal and policy position in relation to Travellers and some of the key powers available, including to local councils, to address illegal and unauthorised encampments.

Tue, 07 Jan 2020

YLCA Advice Note 19 : General Power of Competence revised April 2019

This Advice Note explains the freedom granted by the general power of competence, the criteria to be met before a local council can use it and some restrictions on using the power.

Mon, 06 Jan 2020

Legal Topic Note 17 : The Basis of Employment of the Clerk revised May 2019

This Advice Note includes guidance on salary scales for clerks, contracts of employment and disciplinary and grievance procedures.

Mon, 06 Jan 2020