Documents
Co-option notice example
An example of a co-option notice. Member councils are advised to contact the principal authority elections office as soon as a vacancy arises on the council for assistance with notices to be displayed in relation to by-election and then co-option.
Tue, 7th Jan 2020
Chairman's Declaration of Acceptance of Office
A chairman's declaration of office to be signed at the annual meeting of council.
Tue, 7th Jan 2020
Declaration of Acceptance of Office
A declaration of acceptance of office form to be signed by new councillors.
Tue, 7th Jan 2020
Job vacancy advert YLCA pro-forma
This pro-forma gives guidance on what should be included in a job advert and is the recommended format for any vacancies to be advertised on the YLCA website.
Tue, 7th Jan 2020
Interview questions and scoring form
Interview questions and scoring form to ensure all interview candidates are asked the same questions and scored fairly.
Tue, 7th Jan 2020
Model Person Specification
A format for a person specification which can be adapted for the role of Clerk, RFO or Clerk & RFO.
Tue, 7th Jan 2020
Shortlisting scoring template
A template to assist councils when shortlisting job candidates.
Tue, 7th Jan 2020
Job application guidance notes
Guidance notes to be issued to candidates along with the job application form.
Tue, 7th Jan 2020
Calculation of salary explanation
An explanation as to how the clerks salary should be calculated.
Tue, 7th Jan 2020
Clerk recruitment checklist
A checklist to assist councils when recruiting a new clerk.
Tue, 7th Jan 2020
Clerk/RFO Job description template
A template of the Clerk/RFO job description document which can be tailored to suit the requirements of a local council's vacant post is attached.
Tue, 7th Jan 2020
Job advert (Clerk & RFO) example
An example job advert for the role of Clerk & RFO which can be adapted by a local council.
Tue, 7th Jan 2020
ACAS Flexible Working Policy example
An example flexible working policy from ACAS which includes lots of guidance on flexible working.
Tue, 7th Jan 2020
IT Policy example
An example IT policy which covers council owned hardware and software. The policy is issued to staff on commencement of employment and includes acceptable internet use, e-mails, passwords and protection of council property.
Tue, 7th Jan 2020
Planning Register
This planning register may be used by local council clerks to record planning applications received, comments made and dates along with details of the decision notice from the planning authority (in addition to recording planning applications received/council comments in council minutes)
Tue, 7th Jan 2020
Members Attendance Log
An example of a members attendance log to assist the clerk to record councillors attendance at meetings.
Tue, 7th Jan 2020
Scheme for Members Allowances example
This is an example scheme for members allowances provided by a member council to give local councils an example of what to include in a scheme for the payment of member allowances.
Tue, 7th Jan 2020
Members Dispensation Log
An example members dispensation log for the clerk to keep a record of members dispensations.
Tue, 7th Jan 2020
Application for Dispensation Form
An application for dispensation form to be used by councillors requesting a dispensation from declaring an interest in an item on the council agenda.
Tue, 7th Jan 2020
Members Interests log
A members interests log for the clerk to maintain to record the interests declared by councillors at council meetings (in addition to being recorded in the meeting minutes).
Tue, 7th Jan 2020
ICO Model Publication Scheme
A model publication scheme for local councils to tailor and upload to the council's website.
Tue, 7th Jan 2020
GDPR Privacy Notice for Employees and Councillors
A privacy notice for local councils to tailor and issue to all employees and councillors.
Tue, 7th Jan 2020
GDPR General Privacy Notice
A General Privacy Notice for local councils to tailor and upload to the council's website for the information of the general public.
Tue, 7th Jan 2020
GDPR Information Audit example
An example GDPR information audit to assist local councils that are producing an information audit.
Tue, 7th Jan 2020
YLCA Advice Note 28: Bullying and Harassment of Council Employees revised November 2019
This Advice Note explains the behaviours that can be described as bullying or harassment, what a local council as an employer can do to prevent these behaviours and how councillors should be expected to behave towards council staff. It is best practice for local councils to adopt a bullying and harassment policy to protect its employees.
Tue, 7th Jan 2020
YLCA Advice Note 26: Transparency Code for Smaller Councils revised June 2019
This Advice Note explains the requirements of the transparency code for smaller councils ( all local councils with a turnover not exceeding £25,000). It gives links to the legislation and includes a list of the information which is required to be published on a publicly accessible website.
Tue, 7th Jan 2020
YLCA Advice Note 22 Annex: Template Recording Policy
This Annex relates to YLCA Advice Note 22 and is a template recording policy.
Tue, 7th Jan 2020
YLCA Advice Note 22: The Recording of Meetings and Officer Decisions revised June 2019
This Advice Note explains that under The Openness of Local Government Bodies Regulations 2014, anyone can record a council meeting. It also covers the requirement for the recording of decisions made by officers using delegated powers. There is a separate Annex to this advice note which is a template recording policy document for local councils.
Tue, 7th Jan 2020
YLCA Advice Note 21: Travellers Briefing Note revised September 2014
This Advice note sets out the legal and policy position in relation to Travellers and some of the key powers available, including to local councils, to address illegal and unauthorised encampments.
Tue, 7th Jan 2020